What is Productivity Software and how it works?

With the massive upsurge in cutting-edge technologies and advancements in IT, the term ‘global village’ was never a better fit than it is today describing the world. Likewise, with the passage of time, economic markets have emerged becoming much denser whilst increasing the industry competition worldwide.

Meanwhile, according to Go Remotely, employees are 2 hours and 53 minutes productive in a day average. This implies that human consistency is not always the same which is why organizations look up to technology and software programs that can be used to maximize productivity.

With regards to productivity and work efficiency, one of the key components in organizations these days is a productivity software responsible to manage several processes simultaneously within various departments of an organization.

So, what actually is this productivity software?

In general, Productivity software is categorized as application software that is used in organizations to produce information and reports pertaining to factors such as data visualization, worksheets, data structuring, analytics, forecasts, and various other aspects helping an organization to carry out strategic planning effectively.

A study by Statista suggests that the global spending on enterprise software programs is worth 5199 billion US dollars which confirms that businesses are keenly interested to organize the activities for which they spend largely meanwhile the results they get are worth the spending.

Characteristics of a Productivity Software:

There are several characteristics to productivity software programs out of which some are as follows:

Quality:

It is ascertaining for some organizations but many others do believe that using a productivity software enhances the quality of work in business.

Perhaps, Human are prone to making errors/mistakes while computers do not. Ensuring high-quality work makes great value not only for the organization but also for the customers as the stakeholders.

Time efficiency:

The software can process information as fast as a few microseconds. On the contrary, humans may require a lot of time and effort to handle the same tasks by hand.

Organizations categorize their activities into departments. Managing these departmental activities, in general, require a great deal of effort but at the same time having productivity software to maneuver information and processes can save a lot of time and human efforts resulting in lower spending on human resources.

Errors:

Human errors are inevitable and likely to happen. As reported by Machinery Lubrication, the Department of Defense (USA) has confirmed that human errors were a contributing factor in 80 – 90 % of mishaps taking place.

This reminds us of the fact that human errors are universal and cannot be avoided except for replacing human work with machine work.

Remote Access:

According to Waterford Technologies, 95 percent of organizations mention the need to organize their unstructured data. This is where productivity software programs come to rescue processing data to structured and useful information.

And not only that, but the data is readily available at any time and any place enabled by cloud services and remote access. Since data is the most important aspect for an organization, preferring productivity software could be worth the efforts and spending.

Communication:

As reported by Project.co 65% of businesses still use emails as their primary medium for communication with their clients. While there is no doubt that emails are a professional and organized way of communicating but what about internal communication.

Is it ok to spend a lot of time organizing emails or memorandums for, or giving meeting calls to communicate with the whole team?

These mediums are still followed in the majority of the organizations but by the passage of time a communication medium that can be more effective, offer group communications and meetings, organize projects with the visual identity of work to employees, receive regular feedback on tasks, assign duties/preferences and manage a coworking digital space, take the will to communicate professionally without getting into emails and meetings, this is what a productivity software can offer and organize internal communication to the finest extent.

Tracking:

A recent study by eLearning Industry portrays that a whopping 90 percent of staffers in workplaces admit to wasting time on the clock. The same study further depicts that organizations on average search 16 days annually for paper-related records.

These practices are highly counterproductive to the work environment and this is where the role of productivity software comes in as it has integrated performance and time tracking systems to allow organizations to keep track of the various activities.

Apart from that, a document tracker keeps track of the resources which either scanned or digitally available organizations can quickly navigate to useful documents without wasting time on finding physical records.

Security:

A security breach can cost an organization’s privacy and sensitive data to leak including finances and internal information. According to a report by Security.org the largest data breach happened in 2013 with Yahoo where 3 billion user accounts were exposed.

In the year 2020, 524 companies had a data breach in 17 different countries. To avoid these security breaches a productivity software is highly recommended as it entails highly secured encryptions and certifications.

Productivity software programs may vary in features and interface depending on their providers. There are a number of companies out there in the market offering distinctive design and program features. Organizations can select or get customized editions of productivity software to match their requirements.

QBM GUIDELINE:

QBM is one of the best-selling productivity software which entails hundreds of features varying from project management, performance tracking, accounting, inventory management, data visualization, analytics, reports, communication, and hundreds of other features.

QBM has helped organizations outperform in various domains with 17 years of services and 8000+ satisfied customers. It offers 6 different editions each designed for different requirements with the option to customize according to your organization’s requirements.

QBM offers a 14 day free trial to new customers to check out the features and coworking space, so, what are you waiting for? Contact us today to get a free trial for QBM and get started.

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