UNDERSTANDING THE PIVOT TABLE: A DEFINITIVE GUIDE

WHAT IS A PIVOT TABLE?

A pivot table is a fundamental data analysis tool. Many essential business issues may be rapidly answered with pivot tables. One of the reasons we create Pivot Tables is to transfer data. Pivot Tables are one of the most powerful and helpful features. They will save you a lot of time by rapidly summarizing enormous volumes of data into a relevant report.

A pivot table is a sort of interactive table that lets you arrange and display data based on factors. A pivot table may provide complaint averages by type, location, date purchased, and any other data you have. But that’s only the beginning. These seemingly simple tables are capable of much more.

USES OF PIVOT TABLE

One of the reasons we create Pivot Tables is to transmit information. Everyone likes to back up their story with evidence that is simple to grasp and well-structured. You may use pivot tables to sort, rearrange, group, count, total, or average data contained in a database. They are ideal for summarizing and analyzing vast volumes of data. This allows you to transform raw data into relevant insights in a single table, which has several advantages. Some of them are as follows:

Easy to Use

The fact that pivot tables are simple to use is a significant advantage. By moving the columns to different areas of the table, you can quickly summarize data. With the click of a mouse, you may re-arrange the columns as you see fit. Basic pivot tables are easy to construct and edit. There’s no need to master complicated formulae when you can create one in just a few clicks using the drag-and-drop tool.

Accuracy

You can be confident that your findings will be accurate as long as you put up a pivot table appropriately. A pivot table, in fact, will generally identify issues in the data faster than any other tool.

Quick Report

One of the most significant characteristics of excel pivot tables is that it aids in the creation of reports in an effective manner. This saves you the lengthy and difficult hours that you would have to spend manually producing reports. Aside from that, the table allows you to include connections to external sources, if any, in the report you generate. In only a few minutes, you can produce an effective, useful report using a pivot table. Even if you are proficient with formulae, pivot tables need far less work and time to set up. You may also expedite the process by arranging your source data before importing it into a pivot table.

Flexibility

Unlike formulas, pivot tables do not bind you to a single data view. You may rapidly change the look to fit your requirements. You may even clone a pivot table to create a new view.

Formatting

Even when data changes, a Pivot table may automatically apply consistent number and style formatting. As a result, you don’t have to bother about moving data across columns and rows.

Data Patterns

Pivot tables make it possible to generate customized tables from big data sets. Manipulation of data in this manner will aid in the discovery of recurrent patterns in the data if any exist. This, in turn, will aid in the precise forecasting of data.

Quick Decisions

A pivot table is a crucial Excel reporting tool because it helps users to rapidly examine data and make quick choices. This is a major benefit in the industrial sector, where making precise and timely judgments is critical.

PROCESS OF PIVOT TABLE CREATION

Since you have an accurate knowledge of what pivot tables can be utilized for, let’s see how to really make one.

• Enter your information in a series of rows and columns. Every pivot table begins with a standard data table that contains all of your data. Simply enter your data into a specific set of rows and columns to create this table. To categorize your values by what they represent, use the topmost row or column.

• Sort your data according to a given options. When you’ve entered all of the data you need into your data sheet. Organize it in some way to make it easier to manage once you’ve converted it to a pivot table. To sort your data, go to the top navigation bar and pick the “Data” tab, then the “Sort” icon. You can choose to arrange your data by any column and in any order in the window that appears.

• Highlight the cells you want to summarize in a pivot table once you’ve inserted data into your worksheet and sorted it to your preference. Select the “PivotTable” icon from the “Insert” menu at the top of the page. You may also right-click anywhere on your worksheet, choose “PivotTable,” and manually specify the range of cells you want to include in the PivotTable. This will open an option box where, in addition to specifying your cell range, you can choose whether to launch this pivot table in a new worksheet or maintain it in the current one.

• Drag a field into the “Row Labels” section. You will be given a blank pivot table. The next step is to drag and drop a field into the “Row Labels” section, labelled with the names of the columns in your spreadsheet. This will define which unique identifier the pivot table will use to organize your data (e.g., blog post title, product name, etc.).

• Drag a field into the “Values” section. After you’ve decided how you’ll organize your data, you’ll need to add some values by dragging a field into the “Values” section.

• Make adjustments to your calculations.

• The total of a certain quantity will be calculated by default, but depending on what you want to calculate, you may easily alter this to something like average, maximum, or minimum.

QBM GUIDELINE

QBM offers you a software system that helps you analyze and make decisions while keeping the facts and figures clear with the use of Pivot Table. The QBM’s aim is to keep the business ahead of its competitors and provide you with competent services.

We are always updating our software with new and latest technological advancements and innovations for the business. QBM enjoys the loyalty of more than 8000 clients from all over the world. Satisfaction and efficiency is the goal that we promise to each of our clients.

Pivot table tool is a necessity for many businesses. If you wish to know more about this and want to get your share of this one-of-a-kind software implementing tools such as the Pivot table then please contact us to get a quote.