Overview
These reports help users review vendor reference data, open purchasing commitments, and cheque-based payment activity. They are useful for purchasing, payable teams, and supplier relationship follow-up.
Related guides: Use this guide together with Vendor Balance & Open Bills Reports, Purchase Quotes & Purchase Orders, and Purchase Analysis Reports.
Where to find it
Path: Reports > Vendors & Payables.
Use this path from the main QBM window. If the command is not visible, confirm that the user has access to the related module and permission for that screen.
Reports Covered
| Report | Use It For |
|---|---|
| Vendors Report | Review the vendor list and main reference details. |
| Vendor Contact Report | Review supplier contact details for communication and follow-up. |
| Vendor Phone Report | Review vendor phone information quickly. |
| Open Purchase Quotes Report | Review purchase quotes that are still active or pending decision. |
| Open Purchase Orders Report | Review purchase orders that remain open. |
| Open Purchase Orders by Items Report | Review open purchase commitments at item level. |
| Vendor Checks Report | Review vendor cheque activity. |
| Vendor Paid Checks Report | Review vendor cheques that have been paid or cleared. |
| Bill Payment Checks Report | Review cheque-based bill payment activity. |
How to use them: Use vendor reference reports for communication, open purchasing reports for commitment follow-up, and cheque reports for payment control.
Best Practice
- Use vendor reference reports when the team needs supplier contact information quickly.
- Use open purchase quote and order reports during purchasing meetings and supplier follow-up.
- Use item-level open purchase order reports when stock planning focuses on specific items.
- Use cheque reports when supplier payments are controlled through cheque workflows.
Important: Open purchasing reports depend on purchase documents being updated correctly when received, billed, or closed in QBM.